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  • HOME
  • BOND MEASURES
    • Citizens’ Bond Oversight Committee (CBOC)
      • CBOC Meeting Information
      • CBOC Members
      • CBOC Annual Reports
      • Proposition 39
      • CBOC Bylaws
    • Bond Financial & Performance Audits
  • PROJECTS BY SITE
  • VENDORS/CONTRACTORS
    • Capital Purchasing
      • Current Bids, RFPs, RFQs
      • Contractor Prequalification
      • California Uniform Public Construction Cost Accounting Act (CUPCCAA)
      • Project Labor Agreement (PLA)
      • Consulting Application/Contract Documents
    • Capital Accounting
      • Invoice/Payment Application Requirements And Procedures
    • Help Desk (Construction Management Team ONLY)
  • OFFICE INFORMATION
    • People & Contacts
    • ESUHSD Facilities Maintenance Page
    • ESUHSD Home Page

Invoice/Payment Application Requirements And Procedures

Go Back to the Homepage > Vendors/Contractors > Capital Accounting > Invoice/Payment Application Requirements And Procedures

Review the invoice requirements and procedures below to properly submit your invoices/payment applications for timely payment processing.

Invoice/Payment Application Requirements and Procedures:

  • Vendor Invoice Requirements
  • Capital Accounting Public Works Services Invoice Procedure
  • Capital Invoice Electronic Signature Approval Procedure
  • Capital Payment Application Submission Requirements
  • Capital Payment Application Electronic Signature Approval Procedure

Invoice/Payment Application Samples:

  • Architecture/Engineering (A/E)
  • Construction Management (CM)
  • DSA Project Inspection (DSA PI)
  • Geo-technical/Special Testing & Inspection (GEO/TI)
  • Other Consulting Services
  • Payment Application (PA) (PDF/ EXCEL download_protected/unprotected)
  • Payment Application (PA) – Design Build (DB) (PDF/ EXCEL download_protected/unprotected)

Resources:

  • Conditional and Unconditional Waiver and Release Forms

Vendors/Contractors

  • Capital Purchasing
    • Current Bids, RFPs, RFQs
    • Contractor Prequalification
    • California Uniform Public Construction Cost Accounting Act (CUPCCAA)
    • Project Labor Agreement (PLA)
    • Consulting Application/Contract Documents
  • Capital Accounting
    • Invoice/Payment Application Requirements And Procedures
  • Help Desk (Construction Management Team ONLY)

Vendor/Contractor’s Resources

  • DSA Project Tracking Number Request
  • Contractors State License Board (CSLB)
  • W-9 Form

Quick Links

  • CBOC Meeting Information
  • CBOC Members
  • CBOC Annual Reports
  • CBOC Bylaws
  • Proposition 39
  • Bond Financial & Performance Audits

Next CBOC Meeting

July 16, 2025
58 days to go.
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Office Information

830 N. Capitol Avenue
San Jose, CA 95133
Phone: (408) 347-5111
Email: constructionbond@esuhsd.org

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